Constitution and Bylaws
May 28, 2004
Updated August 14, 2008
1. CU Winds is dedicated to the advancement of the wind band and chamber winds community. The goal of this organization is to build, maintain and support a wind band and chamber winds community on the Cornell campus and in the surrounding Ithaca area.
2. CU Winds will facilitate wind band and chamber wind events through advertising and marketing to provide the Cornell and surrounding communities with the opportunity to appreciate wind band music. These events may include concerts, master classes, clinics, etc.
3. CU Winds will provide a forum for those individuals interested in creating chamber wind ensembles to come together, and will facilitate these ensembles by providing rehearsal spaces and concert venues.
4. CU Winds will promote the appreciation of wind band music by inviting guest conductors, clinicians and/or artists to perform for the Cornell and surrounding communities.
5. CU Winds will maintain an active website and a list-serve for its members. This organization will also provide social events for members to interact with each other and other individuals interested in wind band music.
Section 1. Membership Activation
1. CU Winds membership shall be open to all members of the Cornell and surrounding communities.
2. All active members of CU Winds will be placed on an active CU Winds list-serve.
Section 2. Membership Deactivation
Membership in CU Winds shall be terminated upon removal from the CU Winds list-serve.
Section 3. Voting Membership
There shall be one class of voting membership that shall be the same as the general membership.
Section 4. Non-Voting Membership
There shall be no class of non-voting membership, aside from selected special advisors. Advisor status will be selected by the general student membership and will be open to those persons whose knowledge and talents are such that they will promote the specific and primary purposes of the organization.
Section 5. Faculty Advisor
The faculty advisors for CU Winds shall be the Director of Wind Ensembles and the Assistant Director of Wind Ensembles.
Section 1. Eligibility
Only student members of CU Winds who are students of Cornell University may be officers of CU Winds.
Section 2. Powers and Duties
1. The officers will have the power to control and manage all affairs and property of the organization. Officers of CU Winds will have full authority with respect to the distribution and payment of any moneys received by the organization, provided that the purposes and goals as outlined in Article I are not compromised or changed as a result of any monetary exchanges and provided further that the officers shall not allow any part of the organization’s net earnings or capital to inure to the benefit of any private individual.
2. In situations not specifically addressed by these bylaws, officers shall have the power to make decisions and perform actions as necessary to the situation.
3. It is the duty of CU Wind Officers to provide leadership for their members in all aspects of their dealings with CU Winds, the Cornell community and the community at large.
Section 3. Number, Qualifications, Election and Term of Office
1. Officers of the organization shall consist of at least a president, vice president, and treasurer, and may be extended to include such officers as a secretary, a band liaison, a social chair, an alumni relations chair, a webmaster, a historian, and any other such officers as the president/ faculty advisor may from time to time appoint.
2. Officers shall be elected annually by the student membership at an annual meeting held at the end of spring semester. Each officer shall hold office until his or her successor is duly elected and qualified, barring certain circumstances of unexpected removal from office.
3. Any officer of the organization may be removed, with due cause, by a majority vote of the membership or by a unanimous vote of all officers. Any officer may be removed at the annual meeting or a special meeting called for that purpose.
Section 4. Meetings
1. Meetings of the officers shall be held bi1-weekly. Meetings of the general membership shall be held once a month. All meeting times and places shall be determined by the officers.
2. Special meetings of the officers may be called by or at the request of the president or advisor of CU Winds.
3. Three officers, or 2/3 of the full officer body, whichever is greater, shall constitute a quorum for the transaction of business at any meeting.
Section 5. President
The president shall be the principal executive officer of CU Winds and will be responsible for supervising and conducting any and all of the activities and operations of the organization. He or she will be responsible for supervising the affairs of the organization and will openly communicate with the members of the organization, keeping them fully informed of upcoming events and activities. He or she will be the primary liaison between the faculty advisor/conductor and CU Winds. The president is responsible for delegating responsibilities among other officers and members, as he or she deems necessary. He or she shall also function as the primary events manager. The president may sign, either singly or in conjunction with the vice president, treasurer, or any other proper officer authorized by the advisor, in the name of the organization, all documents and contracts authorized either generally or specifically by the advisor. The president shall preside at all meetings and shall perform such other duties as shall from time to time be assigned to him or her by the advisor.
Section 6. Vice President
The vice president is responsible for the organization in the absence of the president. If the president is unable to perform any function, it is the duty of the vice president to make sure the function is performed. The vice president is also responsible for overseeing publicity of all CU Winds events and the recruitment of new members. He or she shall organize meetings of members to facilitate the publicizing of events. The vice president shall put together a committee of individuals from the general membership who will serve as a publicity committee and will conduct business as directed by the president and vice president. The vice president shall also perform such other duties as shall from time to time be assigned to him or her by the president or advisor.
Section 7. Treasurer
The treasurer shall have custody of all funds of the organization that may come into his or her hands. He or she shall keep accurate accounts or receipts and disbursements of the organization, and shall deposit all moneys and other valuable effects of the organization in such banks or depositories as the advisor may designate. The treasurer will be responsible for keeping records of the organization’s books and accounts, and will exhibit them to any officer or advisor as needed. When necessary, the treasurer will render a statement of the organization’s accounts. He or she will be responsible for preparing an annual accounting statement to be presented at the annual meeting. The treasurer is also responsible for producing a budget at the beginning of each semester. The treasurer shall also perform such other duties as shall from time to time be assigned to him or her by the president or advisor.
Section 8. Secretary
The secretary shall keep minutes of all meetings of the organization in books proposed for that purpose. In the event that the secretary is unable to attend a given meeting, it is the duty of the Vice President to keep minutes. He or she will be responsible for having minutes of the meeting available for all members of the organization to look at if they so desire. The secretary will also be responsible for reserving rooms and performance spaces for members. The secretary shall also perform such other duties as shall from time to time be assigned to him or her by the president or advisor.
Section 9. Webmaster(s)
The Webmaster(s) will be responsible for maintaining and updating the organization’s website and list-serve. He or she will work with the publicity chair, social chair and alumni relations chair to promote upcoming community winds events, campus winds events, and other CU Winds events through the website and list-serve. The Webmaster shall also perform such other duties as shall from time to time be assigned to him or her by the president or advisor.
Section 10. Alumni Relations Chair
The alumni relations chair will compile a semester newsletter to be distributed amongst alumni and current members. He or she will be responsible for keeping an updated database of all CU Winds alumni information. He or she shall also be responsible for compiling an alumni list-serve, through which correspondence between alumni and the alumni relations chair can take place. All alumni correspondence is to be taken care of by the alumni relations chair. The alumni relations chair shall also perform such other duties as shall from time to time be assigned to him or her by the president or advisor.
Section 11. Social Chair
The social chair will be responsible for organizing and planning fundraising events for CU Winds. He or she will also be responsible for planning and holding monthly social events for the members of CU Winds. The social chair shall put together a committee of individuals from the general membership who will serve as a social committee and will conduct business as directed by the president and vice president. The social chair shall also perform such other duties as shall from time to time be assigned to him or her by the president or advisor.
Section 12. Student and Audience Relations
The student and audience relations chair will provide information about wind band related activities for interested individuals, with a particular focus on helping new students at Cornell. The Cornell Music Department will be able to refer any individual with questions concerning wind bands or wind band related topics to the band liaison through email. The band liaison shall also perform such other duties as shall from time to time be assigned to him or her by the president or advisor.
Section 13. Historian
The historian is responsible for taking and labeling photographs at various CU Winds events. He or she will also work with the webmaster(s) and alumni relations chair to post these photographs on the website and the semester newsletter. The historian shall also perform such other duties as shall from time to time be assigned to him or her by the president or advisor.
CONTRACTS, CHECKS, AND FUNDS
Section 1. Contracts
The advisor may authorize any officer of CU Winds to enter into any contract or execute any action in the name of and on behalf of the organization, given that such authority is presented in writing and may be general or confined to specific instances.
Section 2. Checks, Drafts, et cetera.
All checks, drafts, or other orders for the payment of money, notes, or other evidence of indebtedness issued in the name of the organization shall be signed by such officer or officers of the organization and in such a manner as shall from time to time be determined by written resolution of the advisor. In the absence of such determination, such instruments shall be signed by the treasurer and countersigned by the president.
Section 3. Contributions
The advisor, treasurer, president, or social chair may accept, on behalf of the organization, any contribution, gift, bequest, or devise for the general purposes or for any special purpose of the organization provided that the purposes and goals as outlined in Article I are not compromised or changed as a result of said contributions.
To amend the bylaws, a proposed amendment must be ratified by the affirmative two-thirds vote of officers of the organization at any meeting of the officers (as defined in Article III, Section 4, Paragraph 3). Amendment must then be presented to CU Winds membership at a general meeting and ratified by affirmative majority vote of the members in attendance.